Privacy Policy (Protection of Personal Data)
This website is operated by the Saitama Products & Tourism Association (referred to as “the Association”). The Association is committed to strict control over the collection, use, and management of personal data, ensuring that all gathered information is used appropriately and securely.
1. Definition of Personal Data
Personal Data refers to information that can identify an individual, such as names, addresses, telephone numbers, and email addresses. It also includes information that, when combined with other data, can identify a specific individual.
2. Categories of Personal Data
We process the following categories of Personal Data:
・Basic identification: name, address, email, gender, company name, country, and demographic data.
・Technical data: IP address, cookies, electronic images, and geographic location.
・Behavioral data: search patterns and usage of our services.
・User-generated data: information voluntarily registered or posted on our site.
3. Acquisition of Personal Data
When acquiring Personal Data, we will clearly state the purpose and ensure that data is collected only to the extent necessary. In principle, users provide (register) this information voluntarily.
4. Management of Personal Data
The Association will take necessary security measures to prevent unauthorized access, leakage, loss, alteration, or damage to personal data. Appropriate security practices will be employed to ensure the confidentiality of your information.
5. Processing of Your Personal Data
We process your Personal Data for the following:
・Contact details
・Technical data
・User behavior and user-generated content
6. Purpose of Processing
Your Personal Data may be processed for the following purposes:
- To provide services or publications as requested by users.
- To send marketing communications.
- To handle user complaints.
7. Legal Justifications for Processing
Our processing of Personal Data is based on the following legal justifications under applicable privacy laws:
・Consent: You have given consent to process your data (Art. 6(1)(a) GDPR).
・Legal Obligation: Processing is necessary for compliance with legal obligations (Art. 6(1)(c) GDPR).
・Legitimate Interest: Processing is necessary for the realization of our legitimate interests (Art. 6(1)(f) GDPR).
8. Data Transfers and Recipients
We may transfer your Personal Data to service providers, governmental authorities, courts, external advisors, or similar third parties. In some cases, these recipients may be located in jurisdictions outside Japan, and we ensure compliance with applicable law for such transfers.
9. Retention and Deletion of Personal Data
Your Personal Data will be retained only as long as necessary for the purposes for which it was collected or as required by applicable law. Once no longer needed, it will be securely deleted.
10. Your Rights Regarding Personal Data
In accordance with applicable laws, you have the right to access, correct, delete, or request a transfer of your Personal Data. For any inquiries, please contact us at:
Saitama Products & Tourism Association
Sonic City Building 5F, 1-7-5 Sakuragi-cho, Omiya Ward, Saitama 330-8669, Japan
11. Use of Cookies
Our website uses cookies to enhance the user experience by saving browsing preferences. Cookies may collect data such as font size preferences and site usage patterns. You can disable cookies through your browser settings, but this may affect your ability to use some website features.
12. Access Logs
We collect and store access logs on our website, which may include data such as access times, IP addresses, and browser types. This information is used for server management and service improvement. Access logs do not include personally identifiable information.
13. SSL/TLS Encryption
Our website employs SSL/TLS encryption technology to protect any data transmitted through our contact forms or other features. This ensures your information is kept secure during transmission.
14. Use of Google Analytics
We use Google Analytics to analyze website traffic and improve our services. Google Analytics may collect data such as IP addresses and usage patterns via cookies. Users who do not wish to be tracked can use the Google Analytics Opt-out Browser Add-on. More information can be found in Google’s Privacy Policy and Terms of Service.
15. How to Contact Us
For any questions regarding this Privacy Policy or your Personal Data, please contact us at:
Saitama Products & Tourism Association
Sonic City Building 5F, 1-7-5 Sakuragi-cho, Omiya Ward, Saitama 330-8669, Japan
Last updated on November 7th, 2024